Deca staffing

Please note the below consists of a staff outline for when Deca is up and running. In the early stages not all of this staff will be required, and this is indicated throughout. In initial period, director and community area facilitators can manage and develop the program. By the soft launch there would be a program for the first period, then the program can be developed by director and community area facilitator(s), with programme manager employed later

Director

The TOR was sent 6 March

director should be embedded in the space, taking part in activities, and part of outreach

final decision around activities/workshops (types, scheduling) and decisions eg about rents/use of space - director is the point of call for people wanted to rent/use the space
liaising with the board
strategic planning
Overall responsibility for M&E and reporting
problem solving with staff/parents/community members/youth
floater
overseeing implementation of activities
HR: recruitment, staff management, supervision and support
financial planning - budgeting
financial disbursement - spending
liaison with media team
time allocated for networking esp at start

when DECA is fully-functioning this will be a full-time role - but at the start may be covered by ADEF staff or a part-time position

welcoming
phone calls/inquiries
supplies
relays communications to & among staff
minutes for meetings
typing and distribution of schedules
admin/communication
coordinating maintenance of space eg lighting, plumbing, cleaning
photocopies
logistics of activities - workshop sign-ups, number of participants, supplies/needs
Reservation of rooms - acc to info received re: programme and non-programme uses of space
Preparation of rooms - no double booking of rooms, maintenance, equipment required

The TOR was sent on 14 March

There idea is that there will always be a community area facilitator in the community area in DECA - so the role would be 2 posts
In the initial phase just 1 might be employed
Community area facilitators should ideally be from Moqattam

Develop a System of Area Set-up, Borrowing, Lending, Returning, Library Cards
Mentorship programme whereby friends of the space learn library management skills - community-library idea
Selection, organization and addition of items in the library

full time - perhaps 2 posts or ADEF staff as well as additional trainers for workshops when required

Program to serve both ADEF and Moqattam communities
Full time post
Structuring a program (workshops, screenings etc) in cooperation with community area facilitator
Liaise with Community Area Facilitator on community needs
Liaise with director on decisions
Liaising with partners
Liaising with potential workshop trainers and facilitators
M&E
Outreach within Moqattam community
Identifying training for facilitators and staff - Deca staff, ADEF community, or outsourced

Induction would include