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Training of Trainer workshop-20-25th ofِ April 2012
Count-Down
'''I. Logistics'''
1. Travel & Visas
1.1 Book Tickets for participants and trainers
1.2 Issue visas participants trainers
1.3 During the workshop:
Confirm travel tickets
2. Accommodation
2.1 ( arrives 17th - departure 27th )Hotel reservation for participants( arriving 19th - departure 26th morning) & Trainers#
2.2 Hotel numbers & Address for reception committee
2.3 Rooming list double rooms for participants and Trainers
3. Transportation
3.1 Arrange airport pick transportation
3.2 from focal point in downtown to location of workshop
4. Reception
4.1 Prepare welcome package for participants in the hotel
4.3 Coordinate an recreational activities for workshop the arrival day - middle of workshop - last night, covered by the ADEF,
4.4 Create a contact list for the participants, and numbers of ppl such as doctors, cultural centres…act
5. Location
5.1 Hall rental room ( 2 room, cinema hall, lab)
5.2 Lap step( list of equipment & Software’s)
5.3 Rooms keys
5.4 internet connectivity
6. Material & Equipment
6.1 Soft material: flip chart stand, paper, markers, sticky notes, block notes, pens…etc
6.2 Resources print outs
6.3 Hard material: camera video and DVD, music equipment, extensions, data show
6.4 Coordinate with trainers material required, and come up with the list
7. Documentation
7.1 Identify material required, voice recorders , camers, mini dv`s,
7.3 Prepare a dvd for the participants to include photos and videos from the workshop, compile them on daily bases
7.4 Reporting
8. Meals
8.1 Lunch : set menu for five days, and contact the lady
8.2 Breakfast & Coffee break: Set and coordinate the menu & required needs
8.3 dinner
9. Finances
9.1 Prepare Trainers contracts
9.2 Set money required for workshop daily activities
9.3 Handle overall expenditure of the workshop & bills
'''
II. Correspondences'''
1. Participants acceptance mail
2. Shortlisted rejection mail except for the digital video trainer
3. Introduction mail for participants, request to log in to .net , and send a short introduction bio
Compile participant’s bios & edit it
5. Create an account on the forum
6. Participants inputs on workshop schedule & structure mail
7. Sending travel and visas details to participants and trainers
8. Confirmation mail before participants arrival(transportation, hotel, schedule weather)
'''III. Program'''
1. Content & Structure
1.1 Participants work presentation an hour per day
2. Forum
2.1 Set up forum
2.2 Technical by haitham and ahmed
2.3 Content by ahmed and the moderators
3. Trainers & Schedule
3.1 Indentify the content
3.2 Who will train on what
3.3 Syncing the whole program together
3.4 Set the schedule
4. Folders
4.1 ADEF profile
4.2 Contact list (confirm the list during the workshop)
4.3
Work on workshops& sports trainers biosBios( trainers & participants
4.4 Schedule
4.5 Compile all the above , and put in coiled folders
IV. Press release
1. Issue first day of the workshop a press release English and Arabic
2. Post on the website, face book , and other ADEF Links for visibility
'''V. M& E'''
1. Identify the strategy and they documents required for it
Reminder: workshop and sports trainer to contact, and include in participants bio
أنشأ الصفحة ب' Training of Trainer workshop-20-25th ofِ April 2012 Count-Down '''I. Logistics''' 1. Travel & Visas 1.1 Book Tickets for participants and trainers 1.2 Issue visas pa…'
Training of Trainer workshop-20-25th ofِ April 2012
Count-Down
'''I. Logistics'''
1. Travel & Visas
1.1 Book Tickets for participants and trainers
1.2 Issue visas participants trainers
1.3 During the workshop:
Confirm travel tickets
2. Accommodation
2.1 ( arrives 17th - departure 27th )Hotel reservation for participants( arriving 19th - departure 26th morning) & Trainers#
2.2 Hotel numbers & Address for reception committee
2.3 Rooming list double rooms for participants and Trainers
3. Transportation
3.1 Arrange airport pick transportation
3.2 from focal point in downtown to location of workshop
4. Reception
4.1 Prepare welcome package for participants in the hotel
4.3 Coordinate an recreational activities for workshop the arrival day - middle of workshop - last night, covered by the ADEF,
4.4 Create a contact list for the participants, and numbers of ppl such as doctors, cultural centres…act
5. Location
5.1 Hall rental room ( 2 room, cinema hall, lab)
5.2 Lap step( list of equipment & Software’s)
5.3 Rooms keys
5.4 internet connectivity
6. Material & Equipment
6.1 Soft material: flip chart stand, paper, markers, sticky notes, block notes, pens…etc
6.2 Resources print outs
6.3 Hard material: camera video and DVD, music equipment, extensions, data show
6.4 Coordinate with trainers material required, and come up with the list
7. Documentation
7.1 Identify material required, voice recorders , camers, mini dv`s,
7.3 Prepare a dvd for the participants to include photos and videos from the workshop, compile them on daily bases
7.4 Reporting
8. Meals
8.1 Lunch : set menu for five days, and contact the lady
8.2 Breakfast & Coffee break: Set and coordinate the menu & required needs
8.3 dinner
9. Finances
9.1 Prepare Trainers contracts
9.2 Set money required for workshop daily activities
9.3 Handle overall expenditure of the workshop & bills
'''
II. Correspondences'''
1. Participants acceptance mail
2. Shortlisted rejection mail except for the digital video trainer
3. Introduction mail for participants, request to log in to .net , and send a short introduction bio
Compile participant’s bios & edit it
5. Create an account on the forum
6. Participants inputs on workshop schedule & structure mail
7. Sending travel and visas details to participants and trainers
8. Confirmation mail before participants arrival(transportation, hotel, schedule weather)
'''III. Program'''
1. Content & Structure
1.1 Participants work presentation an hour per day
2. Forum
2.1 Set up forum
2.2 Technical by haitham and ahmed
2.3 Content by ahmed and the moderators
3. Trainers & Schedule
3.1 Indentify the content
3.2 Who will train on what
3.3 Syncing the whole program together
3.4 Set the schedule
4. Folders
4.1 ADEF profile
4.2 Contact list (confirm the list during the workshop)
4.3
Work on workshops& sports trainers biosBios( trainers & participants
4.4 Schedule
4.5 Compile all the above , and put in coiled folders
IV. Press release
1. Issue first day of the workshop a press release English and Arabic
2. Post on the website, face book , and other ADEF Links for visibility
'''V. M& E'''
1. Identify the strategy and they documents required for it
Reminder: workshop and sports trainer to contact, and include in participants bio